New job vacancies at Medical Team International -Tanzania 2022

New Job Opportunities at Medical Teams International Tanzania – Various Posts

Registration Specialist (1)
Medical Teams International
Department:
 Program Grey Sections to be completed by Human Resources.
Team: Program Job Code:
Reports to (position): Direct: Program Manager

Technical: M&E Org. Reporting Line:
Location(s): Nyarugusu Refugee Camp
Job Band: Grade 7
Workdays & Number of scheduled hours per week: Monday-Sunday, 40-45 hours/week. May include weekends and public holidays
FLSA: Full Time or Part Time Full Time
Position Type: Regular Employee EEO Job Class: N/A
Travel: Less travel
If Manager of Staff:
 Number (and Titles) of Direct Reports: N/A Total # of Staff in Team/Department under management of this position: N/A
Medical Teams International Calling:
 Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.


JOB SUMMARY
Responsible for capturing reliable and up to date patient data, cleaning data and preparing basic reports to inform decision making at the health facility level.

JOB RESPONSIBILITIES

  • Assist medical staff by capturing patient information in paper files and enter data in HIS/HMIS electronic and manual registers on a daily basis
  • Responsible for cleaning data in the database to ensure quality, up to date and reliable information
  • Generate weekly and month data reports in accordance with reporting standards
  • Oversee the storage of data hard copies to ensure strict confidentiality in line with MTI policy
  • Mentor health facility staff in data management best practices
  • Perform basic data analysis and make presentations to health facility staff on recent performance trends, organise CMEs with health facility staff to analyse and interpret medical data
  • Assist the Data Manager/M&E Officer in conducting assessments to measure quality of service provision
  • Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
  • Other duties as assigned by the supervisor

EDUCATION, LICENSES, & CERTIFICATIONS

  • Diploma in Statistics, Social Sciences, Information Technology or related field is required


EXPERIENCE

  • Minimum 2 years of experience in data capture is required
  • Experience working in a health setting and with HIS/HMIS is an added advantage
  • Experience working with international NGOs is an added advantage


KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE

  • Basic knowledge of data management best practices
  • Basic knowledge of health data analysis

SKILLS

  • Skilled in using HIS/HMIS databases and Microsoft Word, Excel and Outlook
  • Skilled in generating basic reports and basic data visualization
  • Skilled in training and capacity building

ABILITIES

  • Analytical with strong attention to detail
  • Ability to act with integrity and maintain the highest ethical standards
  • Ability to support MTI Calling and adhere to the MTI Code of Conduct
  • Analytical with strong attention to detail
  • Ability to act with integrity and maintain the highest ethical standards
  • Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL CONDITIONS
This position requires work at health facilities located in remote areas with very basic living conditions.

Fleet Officer (1)
Medical Teams International Tanzania
Department Operations
Reports to Direct: Logistics & Procurement Manager
Technical: NA
Location Kasulu with frequent travel to field
Work Days & Hours Monday-Friday, 40-45 hours/week, occasional weekends and public holidays
Supervises Direct: Driver
Technical: MTI Calling
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

JOB SUMMARY

Responsible for overseeing MTI’s fleet of vehicles to ensure that fleet is efficiently utilized, maintained and accounted for. Provides technical supervision to Drivers.

JOB RESPONSIBILITIES

  • Responsible for ensuring the implementation of fleet management systems and policies in compliance with MTI and donor requirements
  • Responsible for using Unit 4 ERP system to track and manage expenses in line with budget and ensuring resources are utilized efficiently and with integrity, paying special attention to fuel consumption and liaising with Finance and Operations departments to ensure availability of fuel funds to support field operations
  • In liaison with Logistics Officer, ensure that timely vehicle movement plans are prepared according to MTI and donor policies and procedures to ensure the efficient movement of MTI assets, patients and personnel; share regularly with SMT and relevant MTI staff
  • Maintain GPS tracking system, conduct field training and utilize tracking data for informed decision making.
  • Participate in annual fleet management needs assessment and planning; assist in fleet lifecycle management from procurement to disposal
  • Plan technical vehicle specification and maintenance schedules; monitor drivers to ensure regular inspection of fleet and contracted vehicles and maintenance/repair work in accordance with MTI and donor policies
  • Conduct spot checks to physically verify MTI fleet assets and analyse management of assets; review condition reports for the purpose of insurance, sales and purchase
  • Assist in the establishment and management of supply and maintenance contracts for MTI fleet workshops
  • Prepare complete fleet management reports to MTI management for informed decision making
  • Develop and implement in liaison with Logistics Procurement manager a training and development plan for fleet staff to improve skills, safety and security and efficient use of transport resources
  • Works closely with security team to ensure that all vehicles are secure when not in use
  • Supervise all Drivers and coordinate all movements of office-related activities
  • Ensure direct reports have clear objectives, receive mentorship and participate in capacity building opportunities
  • Conduct performance evaluations and enforce disciplinary procedures as per MTI policy
  • Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
  • Other duties as assigned

EDUCATION, LICENSES, & CERTIFICATIONS

  • Bachelor’s Degree in Transport and Fleet Management, Logistics or Mechanical Engineering or equivalent is required
  • Professional Certification in CILT, CPSP or CIPS will be an added advantage
  • Engineers Registration Board (ERB) registration an added advantage
  • Training in basic mechanics is an added advantage

EXPERIENCE

  • 4 years of experience in Logistics or Fleet, including 2 years of supervisory experience
  • Experience working with INGOs is an added advantage
  • Experience in Workshop Management is an added advantage


KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE

  • In-depth knowledge of fleet management systems, GPS tracking, fleet maintenance and driver training
  • Knowledge of budget management

SKILLS

  • Skilled at managing fleet and logistics
  • Skilled in mentoring and building capacity of direct reports
  • Skilled at using Microsoft Word, Excel and Outlook
  • A good command of both written and spoken English

ABILITIES

  • Highly organized with good quantitative ability
  • Ability to maintain detailed records with high accuracy
  • Ability to support MTI Calling and adhere to the MTI Code of Conduct


PHYSICAL CONDITIONS

This position requires occasional travel to health facilities located in remote areas with very basic living conditions.

Logistics & Procurement Manager(1)
Team:
 Operations Grey Sections for HR Completion
Reports to (position): Operations Director
Job Code:

Location(s): Kasulu
Job Grade:
Workdays & Hours: Monday-Friday, 40+ hours/week, occasional weekends, and public holidays
FLSA: N/A
Travel: Regular travel to field
EEO Job Class: N/A
If Manager of Staff, Positions Supervised: (directly & indirectly)
Procurement Officer, Logistics Officer, Store Officer #
Medical Teams International Calling:
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

JOB SUMMARY

The Logistics and Procurement Manager is responsible for overseeing all procurement and logistics strategies and activities, in line with all related regulations, to facilitate all Medical Teams operations in Tanzania.

JOB RESPONSIBILITIES

  • Responsible for directing and monitoring the daily implementation of country logistics and procurement activities.
  • Lead procurement and logistics staff in development and implementation of group and individual work plans in line with country and global strategies
  • Responsible to ensure that all logistics and procurement processes are carried out in line with Medical Teams policy and procedures and in line with government and donor requirements.
  • Coordinate all country level supply chain activities including planning, sourcing, transport, shipping, warehousing, asset management; apply distribution control techniques to optimize stock levels.
  • Manage procurement process in accordance with Medical Teams policies and procedures in a transparent, accountable, efficient, timely and cost-effective manner, the protects and benefits Medical Teams activities
  • Participate in writing expressions of interest, project proposals, developing budgets, procurement plans, and project performance analysis reports
  • Provide training, mentoring, and regular support for staff in the use of Unit 4 ERP system for logistics and procurement processes.
  • Ensure hard copy and digital logistics and procurement paperwork is filed properly and available for audits.
  • Lead the creation and revision of country-specific logistics and procurement SOPs and systems.
  • Lead in the management and tracking of all ongoing procurement processes.
  • Lead tender processes as the Tender Focal Point
  • Track and manage supplier contracts and work closely with user departments to ensure effective and efficient implementation; support timely vendor payment by ensuring all required documentation is submitted completely and on time.
  • Assure suppliers deliver in accordance with contracted standards of price, time, quantity and quality agreed upon.
  • Assist in annual procurement planning process and, providing reports to management as required to support decision making.
  • Develop and maintain a database of suppliers of goods and services.
  • Provides procurement research, guidance and direction by presenting available procurement options, especially in the procurement planning process.
  • Lead on the development and monitoring of logistics and procurement quality assurance systems
  • Ensure the procurement and disposal of commodities are in line with applicable licenses and are properly documented.
  • Ensure proper management of fleet and fuel resources.
  • Ensure direct reports have clear objectives, receive mentorship and participate in capacity building opportunities.
  • Conduct performance evaluations and enforce disciplinary procedures in line with policy.
  • Provide mentorship and capacity building for staff involved in logistics and procurement.
  • Support safety and security tasks as delegated, including updating security guidelines, security briefings, incident reporting, etc.
  • Ensures safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, and Child & Vulnerable Adult protection policies and sexual harassment policies.
  • Ensure integration of logistics and procurement functions with other departments to promote strong coordination in support of programming activities.
  • Provide key information necessary for decision making to Senior Management related to Procurement.
  • Represent Medical Teams to stakeholders at all levels for activities related to procurement.
  • Other duties as assigned.
  • EDUCATION, LICENSES, & CERTIFICATIONS
Bachelor’s Degree in Procurement & Logistics, Supply Chain Management, Business Administration, Public Administration or related field is required.
Must be registered with Procurement and Supplies Professional and Technicians Board (PSPTB) with Professional certification (CPSP, CIPS, CILT, CPP, CPPM, CDPP, CPDW)
Master’s Degree Preferred (MBA in Logistics, Procurement and Supply Chain Management, or any other related field)

EXPERIENCE

Minimum 5 years of procurement and logistics management experience, inclusive of at least 2 years of supervisor experience is required.
Experience with specific Grant rules and regulations on Procurement, Asset & Inventory Management, and Disposals Procedures by donor such as (UNHCR, USAID, ECHO, Other UN Agencies, etc.) is preferred.
Experience working with a busy and reputable business organization especially International NGO is preferred.

KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE

In-depth knowledge of global supply chain management including procurement, tendering, contracting, clearance, transport, warehousing, distribution, fleet management and asset management.
In-depth knowledge of ERP systems
Demonstrated understanding of donor-specific logistics procedures and grant requirements.
SKILLS

Highly skilled at using ERP systems to manage inventory logistics.
Strong interpersonal, influencing and negotiation skills.
Skilled in managing a budget.
Skilled in communication and leading a team.
Strong computer skills including word processing, spreadsheets, and databases.
A good command of both written and spoken English and Swahili.
Skilled in mentorship, training, supportive supervision and capacity building
ABILITIES

Ability to act with integrity and ensure security and appropriate use of assets.
Keen interest to mentor others
Highly organized with good quantitative ability
Ability to maintain detailed records with high accuracy.
Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL REQUIREMENTS & WORKING CONDITIONS
Tools and Equipment Used
Requires frequent use of personal computer, including word processing, database programs; calculator, telephone, and copy machine.



Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is required to walk; climb stairs; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, and arms.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires occasional travel to health facilities located in remote areas with very basic living conditions.

The noise level in the work environment is usually moderately quiet.
The employee may be required to travel to remote areas where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.

NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities and skills are also subject to change based on the changing needs of the job, department or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.

Application Procedure:

All interested applicants who meet the criteria should email their application letter and CV in either PDF or Word only, including three work related referee to: recruitmenttz@medicalteams.org


Indicate your expected salary, current/previous salary, and notice period at the bottom of your CV.
Indicate clearly the position applied for in the subject line example: ” Registration Specialist”.
Application Deadline: 7th of January 2022 at 1700HRS.


CLICK  HERE TO APPLY

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